Dear ETBs,
The ‘Reason’ and ‘Action’ codes were recently reviewed and agreed by the ESBS ETB HR/Pay Working Group, whose remit is to review all business processes to ensure standardisation, which will ultimately result in a more efficient HR/Payroll/Pension/Reporting System.
Reason Codes:
PeopleXD has been updated to reflect the agreed Reason codes to be used when amending a contract or creating a new contract.
Contract Amendment | Appointment |
Absence FTE Updated | New Starter |
Acting Up | Re-Hire |
Adoptive Leave |
|
Approved Unpaid Leave |
|
Career Break |
|
Carers Leave |
|
Category Updated |
|
Cost Centre updated |
|
Extension Of Contract |
|
Increase In Hours |
|
Increment |
|
Incremental Credit |
|
Job Share |
|
Job Title Updated |
|
Lay Off |
|
Marriage Leave |
|
Maternity Leave |
|
New Starter |
|
Non Stat Unpaid Maternity Leave |
|
Parental Leave |
|
Parents Leave |
|
Paternity Leave |
|
Project Code Updated |
|
Promotion |
|
Quals Verified |
|
Redeployment |
|
Reduction In Hours |
|
Re-Hire |
|
Return Half Pay |
|
Return To Substantive Post |
|
Returned After Unpaid Leave |
|
School Closure |
|
Seconded- In |
|
Seconded- Out |
|
Shorter Working Year |
|
Sick Leave Half Pay |
|
Sick Leave Unpaid |
|
Sna Brief Absence Unpaid |
|
Standard Hours Updated |
|
Stat Unpaid Maternity Leave |
|
Statement Of Service |
|
Status Updated |
|
Strike |
|
Sub Status Updated |
|
Teacher Brief Absence Unpaid |
|
Trr |
|
Unpaid Marriage Leave |
|
Workgroup Updated |
|
Workshare |
|
Action Codes:
A list of Action codes has been agreed to provide enhanced reporting, as per the table below and PeopleXD has been updated to reflect this.
This field will be made mandatory with effect from Monday 13th May 2024, so any amendments from this date will require an action code to ensure consistent and accurate reporting.
Action Code | When these should be used |
Career Break | If EE on Career Break is returning to do substitute work / part-time hours. |
Carers Leave | If EE is on Carer's Leave with reduced working hours. |
Job Share | Any Teacher/SNA on job share. |
Secondment | Secondment |
Shorter Working Year | Shorter Working Year |
Work Share | Any EE's other than Teacher/SNA, on work share. |
Substantive post | This should be the default selection if no other Actions are applicable. |
Multi-appointment | EE who has more than one appointment. |
Note: *Do not select any Action codes marked with **DNU**
If you have any questions, please email ETBHRQueries@esbs.gov.ie
The Action Code reflects the static position of the agreed Action Codes for reporting purposes while the Reason Code will change each time the contract is updated.