Department Of Education

Understanding ETB Pension Schemes on PeopleXD 1

• Pension Scheme Configuration on PeopleXD

SPS Scheme 3

• Calculating FTE Work Pattern
• Processing SPS Adjustment
• SPS Information from DPER

Class A Legacy Schemes (Pro Rata) 0

Class A Legacy Schemes (Limited) 0

Class D Legacy Scheme 0

Notional Service Schemes 0

Buyback Schemes 0

Quick Steps 0

Pay Scales and Allowances 6

• Pay Increases 01-03-2025
• Pay Increases 01-10-2024
• Pay Increases 01.01.2024
• Pay Increases 01.06.2024
• Circular Letters for 01.10.2023 Increases

View all 6

Supplementary Pensions 0

Instruction Forms 1

• Instruction Forms for NSSO for ETB Pensioners

NSSO Contact Person 1

• NSSO Contact Person

Notification of Passing of Pensioner 1

• Email from NSSO for ETBs

NSSO Working Group Minutes 1

• Minutes of NSSO Working Group Meetings

Minutes of PTG Meetings 0

SPS Scheme 1

• Link to SPS Scheme website

ETB Teachers Superannuation Scheme 0

Education Sector Superannuation Scheme 0

Admin forms 3

• Internal ESBS Access Form March 2025
• ETB System Access Form
• Cork ETB Access Request Form

Parental Leave 2

• Parental Leave - Block of Leave
• Parental Leave - Admin 1 day per week

Summer Lay Off 1

• Summer Lay Off

Illness Benefit Process 1

• Illness Benefit

Half Pay Sick Leave 2

• Sick Leave Half Pay Reckoners
• Half Pay Sick Leave

Processing as a Leaver 1

• Processing an Employee as a Leaver

Shorter Working Year 2

• Shorter Working Year - Salary Spread
• Shorter Working Year - Block of Leave

Cycle To Work 1

• Cycle to Work

Amend Start Date Scenarios 1

• Amend Start Date

HR Approvers 1

• HR Approver 1 & HR Approver 2

New Starter - Expenses paid only 1

• New Starter - Expenses Paid Only

New Starter - Expenses and Fees 1

• New Starter - Expenses and Fees

New Starter - Administration 1

• New Starter - Administration

TRR 1

• TRR

Career Break 2

• Career Break
• Return from Career Break

Maternity Leave 2

• Maternity Leave
• Maternity Leave - Premature Birth

New Starter - Part Time Casual and Non-Casual Teacher 2

• New Starter - Part Time Casual Teacher
• New Starter - Part Time Non-Casual Teacher

Core Time Troubleshooting 37

• Adhoc Shift Change in Portal - Remote day Flexi
• How to carry out an adhoc shift change for an employee - Back Office
• Annual Leave Floating entitlement not pro-rating -solution
• Divorce Leave - Special Leave (Paid)
• Employee appearing in CorePersonnel but not CoreTime

View all 37

Core Personnel Troubleshooting 54

• Resignation while on Career Break
• Arrears Due for employee not set up on Core
• Casual Non Casual Unqualified Pro Rata Teacher Set Up
• Changing the substantive post when an employee has multiple contracts
• Copy of Contract Reckoner

View all 54

Core Pay Troubleshooting 44

• Allowance not ending on the system - check Payroll End date
• How to amend an Allowance in Back Office
• Managing Allowance input in Error
• Managing Overpayments
• Pay in Full Allowances

View all 44

Core Expense Troubleshooting 11

• Circular 19-2023 - Domestic Subsistence Allowances
• Cumulative Mileage Query
• Dormant Employee claiming for expenses
• EE needs to submit a claim from previous period with new car
• ETB Expense Timeline - V0.4 including Manser and GL Conversion ETB Version

View all 11

Core Pension Troubleshooting 18

• Update SPS Benefit Statement - Back Office
• Steps on Adding an allowance on P
• Refund of Pension Cons - received clarification from Revenue in relation to pension contribution refunds (1)
• Pension Scheme Booklets
• Pension FAQs

View all 18

BI Troubleshooting 4

• ETB Payroll - Power BI
• ETB Pensions - Power BI
• Power BI Report Description
• Support Email Address for POWER BI

HIVE Troubleshooting 1

• HIVE issues- troubleshooting

System Access Troubleshooting 6

• Access Privileges in system params CoreTime
• Core Environment URLs
• Core notes_RS
• Core Portal reg links - expire after 48 hours
• Pop-up blocker

View all 6

Skill Up Session - Inhouse 6

• Career Break
• Maternity leave skill up
• PDIS File Example. Part of skill up session - Payroll Jobs
• Shorter Working Year Steps
• Skill up Session - Payroll Jobs

View all 6

Access Group info 2

• BO Record Absence Details - unable to record leave
• How to find the Release Notes in Access

Queries and Solutions 1

• Range of queries and their solutions

Company details 1

• Company details

Maternity Leave 1

• Maternity Leave

Apprentice info 4

• Apprentice info
• Email for Apprentice Queries
• ESBS ALP Project - Payee User Ref Guide Final
• FW Apprentice FAQs

Deductions 4

• ESBS Deduction Team
• ESBS Helpdesk 3rd Party Vol Deductions & Revenue Contact Numbers
• FW ETB Notification LAYA Healthcare
• Third Party Deductions

Pay Dates 2025 2

• Pay Dates 2025 update in progress
• ESBS Payroll calendar 2025

Payroll Helpdesk Roster 2025 1

• 5pm Roster 2025

Duplicate employment ID's 1

• Duplicate employment ID's

Core Portal Link 1

• Core Portal Link

Finance Helpdesk contact 1

• Finance Helpdesk contact

Password policy 1

• Password policy

Use of phones 1

• Use of phones v1.0

Safe senders email steps 1

• Safe senders email steps

REVISED ETB HR ESBS Queries Contacts 1

• REVISED ETB HR ESBS Queries Contacts

Cheat sheets 1

• 1. Cheat Sheets - V28

Data Protection 3

• How to Password Protect Documents - updated 23.10.2020
• Resetting passwords Cheat Sheet
• Helpdesk - DP - V2

Standards Responses 11

• Bank Details for Non employees
• Adult Educator standard response.
• Start/Cessation date entered by employee on Revenue
• Removing contract amendments
• Standard text - uploading documents

View all 11

HR Notifications 23

• Circular 08/2024 - Application of 1st June 2024 Adjustments
• Parents Leave Scheme for Registered Teachers: CL0058/2024
• Parents Leave Scheme for Special Needs Assistants
• Special Leave with Pay for Sporting Purposes
• Adult Educator ESBS FAQ

View all 23

Payroll Notifications 8

• ETB Notification Re Pay Code Review - August
• ASC - Under/Overpayments
• ESBS Payroll Cut Off Policy Jan-Dec 2025
• Increase applied to External Authenticator daily rate wef 01-Jan-2025.
• ETB Notification - Updated State Exams pay rates

View all 8

Pension Notifications 1

• Pension Contribution Adjustment Process documents

Flexitime/Remote Working 3

• Flexitime/Remote Working
• Flexi Work Patterns
• Query raised at OSD Forum re. using CoreHR solution as a document repository