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Knowledge base
ETB Payees (ESBS Pension Processes)
SPS Scheme
3
Calculating FTE Work Pattern
Processing SPS Adjustment
SPS Information from DPER
Class A Legacy Schemes (Pro Rata)
0
Class A Legacy Schemes (Limited)
0
Class D Legacy Scheme
0
Notional Service Schemes
0
Buyback Schemes
0
Quick Steps
0
AUTO ENROLLMENT QUERIES
1
AUP QUERIES
New Half Paid Sick Leave Process ASC AVC
1
New Half Paid Sick Leave Process ASC AVC
Understanding ETB Pension Schemes on PeopleXD
1
Pension Scheme Configuration on PeopleXD
ETB Pensioners (NSSO)
Pay Scales and Allowances
6
Pay Increases 01-03-2025
Pay Increases 01-10-2024
Pay Increases 01.01.2024
Pay Increases 01.06.2024
Circular Letters for 01.10.2023 Increases
View all 6
Supplementary Pensions
0
Instruction Forms
1
Instruction Forms for NSSO for ETB Pensioners
NSSO Contact Person
1
NSSO Contact Person
Notification of Passing of Pensioner
1
Email from NSSO for ETBs
NSSO Working Group Minutes
1
Minutes of NSSO Working Group Meetings
ETB Pension Queries
Minutes of PTG Meetings
0
Legislation & Scheme Documentation
SPS Scheme
1
Link to SPS Scheme website
ETB Teachers Superannuation Scheme
0
Education Sector Superannuation Scheme
0
Admin Forms
Admin forms
3
Internal ESBS Access Form November 2025
ETB System Access Form
Cork ETB Access Request Form
Knowledge base- Pension
ASC info
1
ASC Deduction info
HEIs supported by Higher Education in ESBS
1
HEIs supported by Higher Education in ESBS
Paycode 1020
1
FW: CMETB query on paycode 1020
Knowledge Base - HR
Parental Leave
3
Parental Leave - Block of Leave
Parental Leave - Admin 1 day per week
Parents Leave
Summer Lay Off
1
Summer Lay Off
Illness Benefit Process
1
Illness Benefit
Half Pay Sick Leave
2
Sick Leave Half Pay Reckoners
Half Pay Sick Leave
Processing as a Leaver
1
Processing an Employee as a Leaver
Shorter Working Year
2
Shorter Working Year - Salary Spread
Shorter Working Year - Block of Leave
Cycle To Work
1
Cycle to Work
Amend Start Date Scenarios
1
Amend Start Date
HR Approvers
1
HR Approver 1 & HR Approver 2
New Starter - Expenses paid only
1
New Starter - Expenses Paid Only
New Starter - Expenses and Fees
1
New Starter - Expenses and Fees
New Starter - Administration
1
New Starter - Administration
TRR
1
TRR
Career Break
2
Career Break
Return from Career Break
Maternity Leave
2
Maternity Leave
Maternity Leave - Premature Birth
New Starter - Part Time Casual and Non-Casual Teacher
2
New Starter - Part Time Casual Teacher
New Starter - Part Time Non-Casual Teacher
Re-Joiner
4
Re-Joiner - same post and same pay group
Re-Joiner same post and moving to another pay group
Re-Joiner - new post and moving to another pay group
Re- Joiner Scenarios
Unpaid Leave
1
Unpaid Leave
Return After Unpaid Leave
1
Return After Unpaid Leave
Carers Leave
3
Carers Leave - Off Pay
Carers Leave - Reduction in Hours
Carers Leave - Scenarios
HR Helpdesk Troubleshooting
CORE TIME TROUBLESHOOTING
0
Adhoc Shift Change in Portal - Remote day Flexi
1
Adhoc Shift Change in Portal - Remote day Flexi
How to carry out an adhoc shift change for an employee - Back Office
1
How to carry out an adhoc shift change for an employee - Back Office
Annual Leave Floating entitlement not pro-rating -solution
1
Annual Leave Floating entitlement not pro-rating -solution
Divorce Leave - Special Leave (Paid)
1
Divorce Leave - Special Leave (Paid)
Flexi Clock Abbreviations
1
Flexi Clock Abbreviations
How to record absences in Core Portal for an employee
1
How to record absences in Core Portal for an employee
How do I Record Leave for an Employee
1
How do I Record Leave for an Employee
How to read sick leave balances
1
How to read sick leave balances
Full Approved List of job titles - Live document
1
Full Approved List of job titles - Live document
Irish terms for leave types
1
Irish terms for leave types
Generate Timesheet Guide
1
Generate Timesheet Guide
Partial Absence - Medical Appointment
1
Partial Absence - Medical Appointment info
Roster change in maintain hours in Back Office
1
Roster change in maintain hours in Back Office
Roster change for previous date in Back Office
1
Roster change for previous date in Back Office
Recording Coretime Infringements
1
Recording Coretime Infringements
Recalculate balances
1
Recalculate balances
Reading flexi shift patterns correctly
1
Reading flexi shift patterns correctly
Absence FTE Information
1
Absence FTE Information
ESBS Pay Scale Rates Current with LSI 07.02.24
1
ESBS Pay Scale Rates Current with LSI 07.02.24
ETB notification Pay group Configuration Information
1
ETB notification Pay group Configuration Information
Error 404 - Leave Request
1
Error 404 - Leave Request
How the system calculates lookback
0
CORE PERSONNEL TROUBLESHOOTING
48
Resignation while on Career Break
Arrears Due for employee not set up on Core
Casual Non Casual Unqualified Pro Rata Teacher Set Up
Changing the substantive post when an employee has multiple contracts
Copy of Contract Reckoner
View all 48
CORE PAY TROUBLESHOOTING
14
Pay Group Info
ETBs Pay Group Information
PPSN info
RPN
Special Rate
View all 14
Allowance not ending on the system - check Payroll End date
1
Allowance not ending on the system - check Payroll End date
How to amend an Allowance in Back Office
1
How to amend an Allowance in Back Office
Batch File
1
Batch file
Pay in Full Allowances
1
Pay in Full Allowances
Steps on how to process overpayment
1
Steps on how to process overpayment
Arrears Due for employee not set up on Core
1
Arrears Due for employee not set up on Core
Generating arrears
1
Generating arrears
Delete Cycle to Work for ETB
0
ETTO Guidelines
1
ETTO guidelines
Holiday Pay 2025
1
Holiday Pay 2025
Overpayment Policy
1
Overpayment Policy
Temp rejoin steps
1
Temp rejoin steps
Pay Code Information
1
Pay Code Information
CORE EXPENSE TROUBLESHOOTING
0
Cumulative Mileage Query
1
Cumulative Mileage Query
Circular 19-2023 - Domestic Subsistence Allowances
1
Circular 19-2023 - Domestic Subsistence Allowances
Dormant Employee claiming expenses
0
Duplicate claim info
1
Duplicate claim info
EE needs to submit a claim from previous period with new car
1
EE needs to submit a claim from previous period with new car
How to bring an employee who is in Core Pay into Core Expense
1
How to bring an employee who is in Core Pay into Core Expense
Process to follow if an expense cannot be approved by the ETB as the employee is Dormant
1
Process to follow if an expense cannot be approved by the ETB as the employee is Dormant
Vouched Accommodation Info
1
Vouched Accommodation info
Testing rates applied on Hybrid engine
1
Testing rates applied on Hybrid engine
CORE PENSION TROUBLESHOOTING
0
Pension FAQs
1
Pension FAQs
Refund of Pension Cons - received clarification from Revenue in relation to pension contribution refunds (1)
1
Refund of Pension Cons - received clarification from Revenue in relation to pension contribution refunds (1)
Final Pension Adjustment Process for ESBS.ETB wef 01.07.2024 V2.0
1
Final Pension Adjustment Process for ESBS.ETB wef 01.07.2024 V2.0
Dual Postings, with different rates: Recommended Process
1
Dual Postings, with different rates: Recommended Process
BI TROUBLESHOOTING
0
Power BI Report Description
1
Power BI Report Description
Support Email Address for Power BI
1
Support Email Address for POWER BI
SKILL UP SESSION - IN HOUSE
6
Career Break
Maternity leave skill up
PDIS File Example. Part of skill up session - Payroll Jobs
Shorter Working Year Steps
Skill up Session - Payroll Jobs
View all 6
ACCESS GROUP - HOW TO FIND RELEASE NOTES
1
How to find the Release Notes in Access
COMPANY DETAILS
1
Company details
ADULT EDUCATOR
3
Adult Educator standard response.
Adult Educator ESBS FAQ 25.09.2025
Adult Educator Salaried Employees FINAL
Payroll Queries Helpdesk Troubleshooting
Apprentice info
1
Email for Apprentice Queries
Deductions
3
ESBS Deduction Team
FW ETB Notification LAYA Healthcare
Third party deductions company list
Pay Dates 2025
2
Pay Dates 2025 update in progress
ESBS Payroll calendar 2025
Duplicate employment ID's
1
Duplicate employment ID's
Core Portal Link
1
Core Portal Link
Password policy
1
Password policy
Use of phones
1
Use of phones guide
REVISED ETB HR ESBS Queries Contacts
1
REVISED ETB HR ESBS Queries Contacts
Cheat sheets
2
1. Cheat Sheets - V28
Bank Details - Cheat Sheet
Data Protection
3
How to Password Protect Documents - updated 23.10.2020
Resetting passwords Cheat Sheet
Helpdesk - DP - V2
Standard Responses
Standards Responses
11
Bank Details for Non employees
Adult Educator standard response.
Start/Cessation date entered by employee on Revenue
Removing contract amendments
Standard text - uploading documents
View all 11
Notifications
HR Notifications 2026
0
HR Notifications 2024
11
Circular 08/2024 - Application of 1st June 2024 Adjustments
Parents Leave Scheme for Registered Teachers: CL0058/2024
Parents Leave Scheme for Special Needs Assistants
Adult Educator ESBS FAQ
Parents leave update - Circular Letter’s 0059/2024 and 0058/2024
View all 11
HR Notifications 2025
20
Special Leave with Pay for Sporting Purposes
Contact areas for ESBS-ETB Payroll
Environmental Allowance LOETB
Voluntary Search and Rescue Leave
HR Process - HR Approver 1 and 2
View all 20
Payroll Notifications 2026
2
Payroll/Pension/Holiday Payment cut off policies and 2026 PDIS
ETB Notification: Updated Pension and Payroll Cut-Off Policy 2026
Payroll Notifications 2025
14
ASC - Under/Overpayments
ESBS Payroll Cut Off Policy Jan-Dec 2025
Increase applied to External Authenticator daily rate wef 01-Jan-2025.
ETB Notification - Updated State Exams pay rates
Revised Quick Steps for New Starter processes - Expense only & Expenses and Fees
View all 14
Payroll Notifications 2024
5
ETB Notification Re Pay Code Review - August
Paygroup Configuration Information
Community Employment Pay Codes 18/01/24
ETB Notification: TC Instructor pay codes & rates
Revised Instruction on TC Instructors Pay Codes and Rates : 01/02/24
Pension Notifications 2025
3
ETB Notification: New Pension Payment Form
My Future Fund - Auto Enrolment - ESBS-ETB Payroll part 2
My Future Fund - Auto Enrolment - ESBS-ETB Payroll part 1
Pension Notifications 2024
1
Pension Contribution Adjustment Process documents
ETBI Responses
Flexitime/Remote Working
3
Flexitime/Remote Working
Flexi Work Patterns
Query raised at OSD Forum re. using CoreHR solution as a document repository
Help Desk Software
by Freshdesk