Process to follow if an expense cannot be approved by the ETB as the employee is Dormant (left over 30 days).
If a claim was submitted while an employee had access to Portal, the manager should have been able to see/approve it at that time. But if the employee is dormant over 30 days, the ETB will be unable to process.
If you wish to pay the employee, they will need to be rejoined into a non-paying pay group.
Please note:
In circumstances where an employee (who was previously in a normal pay group) is processed as a leaver and assuming the portal has since been deactivated before the Expense Payment run is complete, it will be necessary to rejoin the employee into a non-employee pay group in order that outstanding expense claims can be made.
Please note:
In circumstances where an employee (who was previously in a normal pay group) is processed as a leaver and assuming the portal has since been deactivated before the Expense Payment run is complete, it will be necessary to rejoin the employee into a non-employee pay group in order that outstanding expense claims can be made.
The following process will apply:
• As the employee is moving pay group this must first be notified on the PDIS.
• Once confirmed as actioned by Payroll Ops, the employee should then be rejoined into the 800xx pay group from the date after the employee was processed as a leaver.
• The rejoiner should be approved by HR 1 & HR2.
• The employee must be notified on the PDIS and brought into pay and expense.
• Once the expense claims have been entered, approved, processed and paid the employee should then be processed as a leaver.
• These non-employees will not be excluded from ERR.