Department Of Education

SPS Scheme 3

• Calculating FTE Work Pattern
• Processing SPS Adjustment
• SPS Information from DPER

AUTO ENROLLMENT QUERIES 1

• AUP QUERIES

New Half Paid Sick Leave Process ASC AVC 1

• New Half Paid Sick Leave Process ASC AVC

Understanding ETB Pension Schemes on PeopleXD 1

• Pension Scheme Configuration on PeopleXD

Pay Scales and Allowances 6

• Pay Increases 01-03-2025
• Pay Increases 01-10-2024
• Pay Increases 01.01.2024
• Pay Increases 01.06.2024
• Circular Letters for 01.10.2023 Increases

View all 6

Instruction Forms 1

• Instruction Forms for NSSO for ETB Pensioners

NSSO Contact Person 1

• NSSO Contact Person

Notification of Passing of Pensioner 1

• Email from NSSO for ETBs

NSSO Working Group Minutes 1

• Minutes of NSSO Working Group Meetings

SPS Scheme 1

• Link to SPS Scheme website

Admin forms 3

• Internal ESBS Access Form November 2025
• ETB System Access Form
• Cork ETB Access Request Form

ASC info 1

• ASC Deduction info

HEIs supported by Higher Education in ESBS 1

• HEIs supported by Higher Education in ESBS

Paycode 1020 1

• FW: CMETB query on paycode 1020

Email text for Pensioners re pension statements 1

• Email text for Pensioners re pension statements

Pension in payment letter 1

• Pension in payment letter

Pension Amendment Cut Off Policy 1

• Pension Amendment Cut Off Policy

ETB Pensions Governance 1

• ETB Pensions Governance Guide

Parental Leave 2

• Parental Leave - Block of Leave
• Parental Leave - Admin 1 day per week

Summer Lay Off 1

• Summer Lay Off

Illness Benefit Process 1

• Illness Benefit

Half Pay Sick Leave 2

• Sick Leave Half Pay Reckoners
• Half Pay Sick Leave

Processing as a Leaver 1

• Processing an Employee as a Leaver

Shorter Working Year 2

• Shorter Working Year - Salary Spread
• Shorter Working Year - Block of Leave

Cycle To Work 1

• Cycle to Work

Amend Start Date Scenarios 1

• Amend Start Date

HR Approvers 1

• HR Approver 1 & HR Approver 2

New Starter - Expenses paid only 1

• New Starter - Expenses Paid Only

New Starter - Expenses and Fees 1

• New Starter - Expenses and Fees

New Starter - Administration 1

• New Starter - Administration

TRR 1

• TRR

Career Break 2

• Career Break
• Return from Career Break

Maternity Leave 2

• Maternity Leave
• Maternity Leave - Premature Birth

New Starter - Part Time Casual and Non-Casual Teacher 2

• New Starter - Part Time Casual Teacher
• New Starter - Part Time Non-Casual Teacher

Re-Joiner 4

• Re-Joiner - same post and same pay group
• Re-Joiner same post and moving to another pay group
• Re-Joiner - new post and moving to another pay group
• Re- Joiner Scenarios

Unpaid Leave 1

• Unpaid Leave

Return After Unpaid Leave 1

• Return After Unpaid Leave

Carers Leave 3

• Carers Leave - Off Pay
• Carers Leave - Reduction in Hours
• Carers Leave - Scenarios

Overpayment Process 2

• Overpayment Scenarios
• Overpayment Recoupment Guide

Paternity Leave 1

• Paternity Leave

Parents Leave 1

• Parents Leave

Deleting Contracts 2

• Deleting Contracts
• Deleting Contracts Scenarios

Agency Worker 1

• Agency Worker

Assault Leave 1

• Assault Leave

Adhoc Shift Change in Portal - Remote day Flexi 1

• Adhoc Shift Change in Portal - Remote day Flexi

Annual Leave Floating entitlement not pro-rating -solution 1

• Annual Leave Floating entitlement not pro-rating -solution

Divorce Leave - Special Leave (Paid) 1

• Divorce Leave - Special Leave (Paid)

Flexi Clock Abbreviations 1

• Flexi Clock Abbreviations

How to carry out an adhoc shift change for an employee - Back Office 1

• How to carry out an adhoc shift change for an employee - Back Office

How to record absences in Core Portal for an employee 1

• How to record absences in Core Portal for an employee

How do I Record Leave for an Employee 1

• How do I Record Leave for an Employee

How to read sick leave balances 1

• How to read sick leave balances

Full Approved List of job titles - Live document 1

• Full Approved List of job titles - Live document

Irish terms for leave types 1

• Irish terms for leave types

Generate Timesheet Guide 1

• Generate Timesheet Guide

Partial Absence - Medical Appointment 1

• Partial Absence - Medical Appointment info

Roster change in maintain hours in Back Office 1

• Roster change in maintain hours in Back Office

Roster change for previous date in Back Office 1

• Roster change for previous date in Back Office

Recording Coretime Infringements 1

• Recording Coretime Infringements

Recalculate balances 1

• Recalculate balances

Reading flexi shift patterns correctly 1

• Reading flexi shift patterns correctly

Absence FTE Information 1

• Absence FTE Information

ESBS Pay Scale Rates Current with LSI 07.02.24 1

• ESBS Pay Scale Rates Current with LSI 07.02.24

ETB notification Pay group Configuration Information 1

• ETB notification Pay group Configuration Information

Error 404 - Leave Request 1

• Error 404 - Leave Request

Adult Educator 3

• Adult Educator standard response.
• Adult Educator ESBS FAQ 25.09.2025
• Adult Educator Salaried Employees FINAL

Resignation while on Career Break 1

• Resignation while on Career Break

Arrears Due for employee not set up on Core. 1

• Arrears Due for employee not set up on Core

Casual Non Casual Unqualified Pro Rata Teacher Set Up 1

• Casual Non Casual Unqualified Pro Rata Teacher Set Up

Copy of Contract Reckoner 1

• Copy of Contract Reckoner

FE011 Tutor information 1

• FE011 Tutor information

Half pay sick leave - half day process 1

• Half pay sick leave - half day process

How do I handle Critical Illness 1

• How do I handle Critical Illness

How do I setup an Unqualified Teacher 1

• How do I setup an Unqualified Teacher

How to see what date leaver or rehire processed by HR 1

• How to see what Date leaver or rehire Processed by HR

Implementation Process for AE Conversion (version 19) 1

• Implementation Process for AE Conversion

Leap Year Day-Increments 1

• Leap Year Day-Increments

List of reps for Working Group on Processes and Procedures 24 1

• List of reps for Working Group on Processes and Procedures 24

Multiplier not populating on contract - populating contracted/standard weeks 1

• Multiplier not populating on contract - populating contracted/standard weeks

RE How to input UK PPS numbers 1

• RE How to input UK PPS numbers

Parental leave steps - all ETB's apart from KC 1

• Parental leave steps - all ETB's apart from KC

Sick Leave Half Pay reckoner 1

• Sick Leave Half Pay reckoner

Shorter Working Year process 1

• Shorter Working Year process

Teaching Council Submission Process 1

• Teaching Council process.

Updated steps for paying arrears to an ETB employee that didn't migrate into Core 1

• Updated steps for paying arrears to an ETB employee that didn't migrate into Core

403 Forbidden Error: Error when Entering Email Address when setting up an employee/Rehire 1

• 403 Forbidden Error: Error when Entering Email Address when setting up an employee/Rehire

HR Amendments which should NOT be carried out when Payroll is CLOSED 1

• HR Amendments which should NOT be carried out when Payroll is CLOSED

Updating and Replacing Contracts scenarios 1

• Updating and Replacing Contracts scenarios

Illness Benefit Scenarios 1

• Illness Benefit Scenarios

Query re SWY employee retiring before end of year 1

• Query re SWY employee retiring before end of year

Replace contract steps 1

• Replace contract steps

Update to HR Processes for Parents Leave 1

• Update to HR Processes for Parents Leave

Update to HR Processes for Paternity Leave 1

• Update to HR Processes for Paternity Leave

CORE PAY TROUBLESHOOTING 1

• Recoupment payover to Department steps

Allowance not ending on the system - check Payroll End date 1

• Allowance not ending on the system - check Payroll End date

ASC Status 1

• ASC Status

Arrears Due for employee not set up on Core 1

• Arrears Due for employee not set up on Core

Batch File 1

• Batch file

Divisors 1

• Divisors

ETTO Guidelines 1

• ETTO guidelines

ESBS Payroll calendar 2025 1

• ESBS Payroll calendar 2025

ETB Pay Group Information 1

• ETB Pay Group information

Generating arrears 1

• Generating arrears

Half Pay sick leave phased return query 1

• Half Pay sick leave phased return query

Holiday Pay 2025 1

• Holiday Pay 2025

How to amend an Allowance in Back Office 1

• How to amend an Allowance in Back Office

Notes on Temp Rejoiner 1

• Notes on Temp Rejoiner

Overpayment Policy 1

• Overpayment Policy

Overpayment returned to ETB Bank - Pay Ops requirements 1

• Overpayment returned to ETB Bank - Pay Ops requirements

Overpayment recoupment on behalf of 3rd Parties 1

• Overpayment recoupment on behalf of 3rd Parties

PPSN Info 1

• PPSN Info

Pay group info 1

• Pay Group 900 Info

Pay Code Information 1

• Pay Code Information

Pay in Full Allowances 1

• Pay in Full Allowances

Pay group numbers 1

• Pay group numbers

Payslip access via Back Office 1

• Payslip access via back Office

PDIS File 1

• PDIS file example

Recoupments for dormant employees 1

• Recoupments for dormant employees

Reasons why arrears may not generate for an employee 1

• Why arrears may not generate for an employee

RPN 1

• RPN

Steps on how to process overpayment 1

• Steps on how to process overpayment

Special Rate 1

• Special Rate

Temp rejoin steps 1

• Temp rejoin steps

How cost allocations work on the system 1

• How cost allocations work on the system

Third Party Deductions 1

• Third Party Deductions

Third Party Deductions Pensioners 1

• Pensioner list of deductions processed

People XD Expenses Module Manual (as Gaelige) 1

• People XD EXPENSES MODULE Manual (as Gaelige)

Cumulative Mileage Query 1

• Cumulative Mileage Query

Circular 19-2023 - Domestic Subsistence Allowances 1

• Circular 19-2023 - Domestic Subsistence Allowances

Clarification on duplicate claims 1

• Duplicate claims

Duplicate claim info 1

• Duplicate claim info

EE needs to submit a claim from previous period with new car 1

• EE needs to submit a claim from previous period with new car

Process to follow if an expense cannot be approved by the ETB as the employee is Dormant 1

• Process to follow if an expense cannot be approved by the ETB as the employee is Dormant

How to bring an employee who is in Core Pay into Core Expense 1

• How to bring an employee who is in Core Pay into Core Expense

Vouched Accommodation Info 1

• Vouched Accommodation info

Testing rates applied on Hybrid engine 1

• Testing rates applied on Hybrid engine

Update Expense Group in Core expense 1

• Update Expense Group in Core Expense

Final Pension Adjustment Process for ESBS.ETB wef 01.07.2024 V2.0 1

• Final Pension Adjustment Process for ESBS.ETB wef 01.07.2024 V2.0

How to update a username/email in Pension Portal 1

• How to update a username/email in Pension Portal

Pension FAQs 1

• Pension FAQs

Refund of Pension Cons - received clarification from Revenue in relation to pension contribution refunds (1) 1

• Refund of Pension Cons - received clarification from Revenue in relation to pension contribution refunds (1)

Dual Postings, with different rates: Recommended Process 1

• Dual Postings, with different rates: Recommended Process

Power BI Report Description 1

• Power BI Report Description

Support Email Address for Power BI 1

• Support Email Address for POWER BI

SKILL UP SESSION - IN HOUSE 6

• Career Break
• Maternity leave skill up
• PDIS File Example. Part of skill up session - Payroll Jobs
• Shorter Working Year Steps
• Skill up Session - Payroll Jobs

View all 6

Access Group - how to find release notes 1

• How to find the Release Notes in Access

Company details 1

• Company details

Pensionable Personal To Holder Allowance 1

• Pensionable Personal To Holder Allowance

Apprentice info 1

• Email for Apprentice Queries

Cheat sheets 2

• 1. Cheat Sheets - V28
• Bank Details - Cheat Sheet

Core Portal Link 1

• Core Portal Link

Data Protection 3

• How to Password Protect Documents - updated 23.10.2020
• Resetting passwords Cheat Sheet
• Helpdesk - DP - V2

Deductions 1

• FW ETB Notification LAYA Healthcare

Duplicate employment ID's 1

• Duplicate employment ID's

Password policy 1

• Password policy

Pay Dates 2025 2

• Pay Dates 2025 update in progress
• ESBS Payroll calendar 2025

REVISED ETB HR ESBS Queries Contacts 1

• REVISED ETB HR ESBS Queries Contacts

RPN standard text 1

• RPN standard text

Use of phones 1

• Use of phones guide

Standards Responses 11

• Bank Details for Non employees
• Adult Educator standard response.
• Start/Cessation date entered by employee on Revenue
• Removing contract amendments
• Standard text - uploading documents

View all 11

HR Notifications 2026 5

• Application of 1st February Pay Adjustments
• Update to HR Processes for Paternity Leave and Parents Leave
• ETB Notification: HR Process - Deleting Contracts
• ETB Notification re Assault Leave & Agency employees
• ETB Notification re Change to Employee Address field settings to comply with SEPA ISO20022 requirements

HR Notifications 2024 13

• Circular 08/2024 - Application of 1st June 2024 Adjustments
• Parents Leave Scheme for Registered Teachers: CL0058/2024
• Parents Leave Scheme for Special Needs Assistants
• Adult Educator ESBS FAQ
• Parents leave update - Circular Letter’s 0059/2024 and 0058/2024

View all 13

HR Notifications 2025 20

• Special Leave with Pay for Sporting Purposes
• Contact areas for ESBS-ETB Payroll
• Environmental Allowance LOETB
• Voluntary Search and Rescue Leave
• HR Process - HR Approver 1 and 2

View all 20

Payroll Notifications 2026 8

• Payroll/Pension/Holiday Payment cut off policies and 2026 PDIS
• ETB Notification: Updated Pension and Payroll Cut-Off Policy 2026
• ETB Notification - Update to HR Process – Overpayments / Recoupments.
• ETB Notification: Revised Payroll cut off Policy 27.1.2026
• ETB Notification - Updated State Exam pay rates 2026

View all 8

Payroll Notifications 2025 14

• ASC - Under/Overpayments
• ESBS Payroll Cut Off Policy Jan-Dec 2025
• Increase applied to External Authenticator daily rate wef 01-Jan-2025.
• ETB Notification - Updated State Exams pay rates
• Revised Quick Steps for New Starter processes - Expense only & Expenses and Fees

View all 14

Payroll Notifications 2024 6

• ETB Notification Re Pay Code Review - August
• Paygroup Configuration Information
• Community Employment Pay Codes 18/01/24
• ETB Notification: TC Instructor pay codes & rates
• Revised Instruction on TC Instructors Pay Codes and Rates : 01/02/24

View all 6

Pension Notifications 2025 4

• ETB Notification: New Pension Payment Form
• My Future Fund - Auto Enrolment - ESBS-ETB Payroll part 2
• My Future Fund - Auto Enrolment - ESBS-ETB Payroll part 1
• Auto-Enrolment - Employee standard text

Pension Notifications 2024 1

• Pension Contribution Adjustment Process documents

QA notifications 2026 1

• ETB Notification - Updated State Exam pay rates 2026

Flexitime/Remote Working 3

• Flexitime/Remote Working
• Flexi Work Patterns
• Query raised at OSD Forum re. using CoreHR solution as a document repository

Gaeilge 1

• Phrases As Gaeilge